Every SBD form
| Form | What it is | What you fill in |
|---|---|---|
| SBD 1 | Invitation to bid | Your details, the bid number and closing time, and the bid conditions you accept. |
| SBD 3.1 | Pricing schedule: firm prices | Prices that stay fixed for the contract. |
| SBD 3.2 | Pricing schedule: non-firm prices | Prices that may be adjusted, with the basis for adjustment. |
| SBD 3.3 | Pricing schedule: professional services | Rates and hours for consultants and professional work. |
| SBD 4 | Bidder’s disclosure | State employment, relationships, past conduct and independent bid determination. Substituted in 2026. |
| SBD 5 | National Industrial Participation Programme | For qualifying contracts with imported content. |
| SBD 6.1 | Preference points claim form (PPR 2022) | Your claim for specific-goal points, with proof. |
| SBD 6.2 | Declaration of local production and content | Used where a tender sets local content requirements. |
| SBD 7.1–7.3 | Contract forms | Purchase of goods or works (7.1), rendering of services (7.2), sale of goods or works (7.3). |
National Treasury publishes the current versions on its procurement website. Some older forms (SBD 2 for tax clearance, SBD 8 and SBD 9) no longer appear on that list: tax compliance is now checked through the Central Supplier Database, and SBD 4 covers the declarations SBD 8 and 9 used to.
MBD forms for municipalities
Municipalities and municipal entities use municipal bidding documents with the same numbering: MBD 1, MBD 4, MBD 6.1 (preference points under PPR 2022), MBD 7.1 to 7.3 and so on. A municipal tender may add its own forms, such as proof that your municipal rates are paid up.
Mistakes that disqualify
- Old versions. Use the forms in the tender pack, not ones saved from an earlier bid; SBD 4 and SBD 6.1 have both changed.
- Unsigned or blank pages. Sign every form that asks for it and answer every question, even with "none".
- No proof for points. A claim on SBD 6.1 without the proof the tender asks for scores zero.
- Prices that don't match. The total on the pricing schedule must agree with the bill of quantities and the price you state on SBD 1.
Questions
What are SBD forms?
Standard bidding documents: the forms National Treasury prescribes for bids to national and provincial departments and public entities. Municipalities use the matching MBD (municipal bidding document) forms.
Which SBD forms do I need to fill in?
The ones in the tender pack. Most include SBD 1 (invitation to bid), a pricing schedule (SBD 3.1, 3.2 or 3.3), SBD 4 (bidder’s disclosure) and SBD 6.1 (preference points claim). Contract forms (SBD 7.x) follow at award.
What is SBD 4?
The bidder’s disclosure: whether you, your directors or their relatives work for the state or have relationships that could create a conflict, your past supply chain conduct, and that your bid was arrived at independently. National Treasury substituted it in 2026 (PFMA SCM Instruction 12 of 2026/27), so use the version in your tender pack.
What is SBD 6.1?
The preference points claim form under the Preferential Procurement Regulations, 2022. You use it to claim points for the specific goals the buyer names. Without it, and the proof it asks for, you score no specific-goal points.
Sources
- National Treasury, Office of the Chief Procurement Officer: Standard bidding forms. Read 13 October 2026
- National Treasury: PFMA SCM Instruction 12 of 2026/27, substitution of standard bidding document 4 (listed on the same page)
- Preferential Procurement Regulations, 2022, Government Gazette 47452
Awardee is an independent service, not a government website. This guide explains the rules in plain language; the gazetted text and the tender documents are what bind you.